Time is precious – that’s nothing new!
Whatever hours we work within the week, there is an element of certainty around the constant workflow, ongoing client relationships to manage, juggling tasks to complete and of course in property management, the interruptions that occur throughout the day! It’s simply our reality.
The first step to productivity, efficiency and less stress, is to identify the inefficiencies in your day and recognising where your time is being spent. It’s about understanding priorities and removing distractions to help you make the most of your working week.
Firstly, think about how much time you actually have available daily, weekly, monthly and annually? Considering things like annual leave, public holidays, travel time and non-negotiable meetings helps you to realise the actual amount of time you have available to complete tasks. And when you are thinking daily, remember nothing take 5 minutes, so overestimate the time tasks take.
If you are uncertain, take our time log challenge! You’ll be surprised that what you think takes up the most time if your day, may be different to what actually does.
Then, look at the way you structure your workload. Block out time for like tasks and deal with one task at a time. This will help keep you mind clear and avoid trying to do too many things at once, because we all know that multitasking is a myth!
Of course, many of our inefficiencies come from distraction, which may be the interruption by colleagues, the constant beep of technology or our own procrastination. So be aware of these distractions, learn to say no when you need to and allow time for the unexpected!
If you would like further help in productivity and efficiency, feel free to get in touch.