Tribunal Preparation for Success

When it comes to the task of tribunal, effective preparation is a key element in ensuring that you are well equipped before the hearing. Preparation can also support the presentation of your case while in front of the member.

While Tribunal can be daunting at times, thorough preparation at the commencement of your case can assist with achieving more positive outcomes for all parties involved including reducing the potential for conflict around the negotiation puzzle.

When preparing your case, it is essential that you are familiar with all aspects of the claim, whether you are representing as an applicant or a respondent. This will also help you to prepare the necessary documentation representative of the facts of the case.

Familiarising yourself with key legislation relevant to the case will also assist you with presentation in front of the member, as well as help with answering any questions that come your way and as part of the negotiation process.

Ensuring that you are aware of what the best possible outcome is for the Owner prior to entering hearing or conciliation rooms will also assist with finding a resolution on the day.

Above all, it is also imperative that you remain calm under the pressure, so that you can present the best possible case for your client. Preparation can assist in reducing those stress levels and ensure you are putting forward the best possible case.

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The path to conflict resolution

As property managers we look after large assets for Landlords and the family home for tenants it’s no wonder emotions can be at play when a dispute arises.

It is important not to ignore the emotion of the situation, by carefully listening to the individual to understand their point of view and the pressures they are feeling you will connect with the customer and be able to act as a conduit as you navigate the path to resolution.

Try to view the issue from different points of view. The solution might appear simple to us, however for a tenant or landlord this might need a more detailed explanation to understand the legislation or perhaps further info around the contractual agreement.

I like to always question, what could we have done to stop the dispute from arising in the first place?
This will usually involve; greater communication, client education, our anticipation, and a level of empathy. From taking this approach we can try to not only solve the issue at hand, but stop the next one from arising.

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Generational leadership

The current landscape of the workforce is an interesting one.

We have several generations of employees working together in an ever-evolving environment and each of those humans have different needs, wants and drivers.

Steering a course in this landscape can prove to be challenging, however it can also be greatly rewarding as there is a multitude of talent out there, we just need to harness that talent.

Each employee within your workspace is likely to have motivators and key areas that drive their motivation that is unique to their style of learning and interacting with others around them. Identifying those drivers and motivators early on in their employment as part of the induction process can be a guiding element in their longevity and success in your business. Once these are identified, we can have a greater understanding of what will help them to find job satisfaction and rewards as well as promote loyalty toward your brand.

Discover what each individual thrives on and explore if they are in the right role. You may find that some conflict that arises between personalities is due to unsuitability for a role or even underlying frustrations which need to be talked through.

Creating an environment that fosters mentoring among employees can also assist in bridging any divides and help drive your team forward on the path to success.

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Prepare your PM Department for the year ahead

A new year often brings goals that we would like to achieve for both ourselves and our business. In making these goals, we look at the bigger picture and then break it down into bite size chunks to help us along the way to reaching those milestones.

In setting goals, especially when it comes to your property management department and even more so, if it relates to growth, it is imperative to ensure that all of your checks and balances are in place to safeguard current business during that growth period.

In considering this, when was the last time that you gave your property management department a check-up?

Some of the areas that you might like to look at when analysing how in tune your department might be:

  1. Rent Arrears – what is your current arrears rate? Is it under or over that golden 5% mark? If not, what steps need to be implemented to get this under control?
  2. Routine Inspections – are they currently up to date and is there a schedule set out for the year? Or, are they behind and in need of an action plan and attention.
  3. Rent Reviews– is there a system in place for reviewing rents? When reviewing rents, it is important to also ensure that you have some comparables of the current market to support your evidence to either maintain the rent at its current level or implement an increase.
  4. Lease Expiries – many insurance policies that Owners may have over their properties may include a requirement that there must be a fixed term tenancy agreement in place at all times otherwise the Owner may not be covered should any mishaps occur at the property.
  5. Repairs and maintenance – are all maintenances completed that need to be and up to date? Is there a process in place to ensure that work is completed in a reasonable amount of time, to an acceptable standard by the tradesperson and the invoice received and payment made promptly? Don’t forget a trades audit to ensure that they are up to date with relevant insurances and licences.
  6.  Compliance – with changes to legislation around compliance occurring regularly it is imperative to ensure that your teams are trained in the latest requirements to provide the best possible service and more importantly reduce the liability to your agency. Are your systems up to date with areas such as smoke alarm and pool compliance? What about window locks and blind cords? Are insurances up to date and are all legal documents such as your Management Agency Agreements, Residential Tenancy Agreements and Condition Reports completed correctly and in line with legislative requirements?

These are just a few of the areas that we take a look at when we are assisting departments in achieving goals for their business. If you would like to see how we can help, give the team a call and we can find a solution to help you achieve those 2020 goals.

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What will you learn in 2020?

No matter what stage at life you are at, it’s a great idea to enrich your mind and enhance your knowledge through learning.

You possibly don’t realise it, but there will usually be something new that you may learn every day. It could be something as simple as how to use an appliance, complete a task or something more complex.

Property Management is a constantly evolving space and one of the things that I love about this industry is that no two days are the same. You are constantly learning, whether it is something that may be rewarding or something that may be a lesson on what not to do next time. Such is the nature of the industry that we live and breath as we interact with other humans daily. Sometimes we also learn by falling down, picking ourselves back up, dusting off and going again.

Learning isn’t always easy and can provide some challenges along the way, however it can be incredibly fulfilling. Never stop at an opportunity to learn, read all that you can, stretch that brain to its capacity and fill it with knowledge, even if it is something completely random.

If you would like some help on where to start, why not give the team at Real+ a call and we can get you started on that growth journey.

And if you would like, drop me a line, I would love to hear what you would like to aspire to and learn and change in your world this year.

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